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Sep 28, 2020 • Filed to: Solve Mac Problems • Proven solutions
There are a lot of users who recently reported that few files from their Mac desktop are missing or they've just got disappeared. It is quite surprising for those users who have a habit of saving their important files on the desktop.
If this sounds you, then you may probably know how much it is annoying to lose your files you need the most. In such cases, you might be looking for ways to get back your missing desktop files. The good news is that there are some effective methods that can help you to recover missing files on Mac with ease.
Here, in this article, we have mentioned several ways you can try to locate your desktop files that have disappeared somehow.
Why Desktop Files Disappeared from Mac?
When users see that all desktop files disappeared from their Mac, one question surely comes to their mind how it happens and why their Mac desktop files are missing. Well, there are a number of reasons for this situation. Here, we have covered some of them you need to know:
- It might be because you have chosen to keep your Desktop and Documents files on iCloud and that's why your files disappear from the desktop. If this is the case, then all you need to do is to check your iCloud settings in 'System Preferences'>'iCloud'>'iCloud Drive' options.
- Sometimes, files get permanently deleted or lost due to various reasons, such as virus-attack, power-failure on your Mac. In such cases, you need powerful data recovery software for Mac to recover your permanently deleted or lost files.
- Maybe you have moved some files to another location, such as Trash from your desktop on your Mac and you completely forgot about it or can't remember where you've moved them. In such cases, you can try to remember or check the Trash folder because maybe you have moved files to this folder.
Well, the main concern is how to locate files that disappeared from Mac. Now, we are going to mention several methods that can help you to do that.
Method 1. Disable the File Sync with iCloud
The latest versions of macOS come with an iCloud feature that enables users to sync their Mac Desktop and Documents folders to iCloud Drive. The feature allows you to access your Mac desktop and Documents folders across different devices, which include iOS devices, other Mac, and iCloud.com.
Thus, if you have saved desktop and documents folders in iCloud Drive, then your desktop and documents folders moved to the iCloud part of your of Finder sidebar. In this scenario, all you can do to show you missing files on Mac is to disable the iCloud drive. To learn how to check iCloud drive settings to get back the lost or disappeared desktop files, follow the below steps:
- To start with, move to the Apple menu, and then, go to System Preferences.
- Now, click on iCloud and then, click on 'Options' next to iCloud.
- Here, you need to uncheck the box 'Desktop & Documents Folders' and finally, click on the 'Done' button.
While you are doing the above process, you will get a warning message saying 'If you continue, items will be removed from the desktop and the documents folder on this Mac and will remain available in iCloud Drive'. So, here all you have to do is to continue with the process and open every desktop and documents folders that are displayed in iCloud Drive. To recover your missing files, you can simply drag them to the new empty desktop folder.
Method 2. Recover Missing Files on Mac in 3 Steps
If you are looking for an easy and quick way to recover your missing files on Mac, then data recovery software for Mac can help you to do that. Unlike common ways, the software is specially designed to help users to get back their files with ease.
1. Recoverit - The Best Software to Recover Word Files:
Whenever you experience a data loss situation, Recoverit Data Recovery Mac will help you to retrieve it. This data recovery software will come in handy even when you've never made a backup of your device. You now know how to partition Mac hard drive and unpartition it. But knowing how you can recover the lost or deleted files from the drive is also necessary.
2. How to Recover Lost Word Files on Mac:
Step 1: Select a Location
Launch the software and select the drive from where the data files are lost. If you don't know which drive to search, tap on the 'I can't find my partition' option, and hit the Start button.
Step 2: Scan the Location
Typically, the software will run an All-Around Recovery scan and search for the lost and deleted files on the entire drive.
Step 3: Preview and Recover
When the scan completes, the files will be listed on the screen. The software will sort out the files according to format to make the search easier. You can select multiple files at a time and have a preview at them.
Method 3. Use macOS Mojave Stacks
There is no doubt that if there is any convenient place to store and place files on Mac, it is desktop. By saving files on the desktop, you can access them easily and quickly and the best thing is that you don't have to go through various folders. But, sometimes important files present on your Mac desktop get disappeared or lost somehow.
Luckily, there is good news for users who have updated their Mac system to macOS Mojave. There is one new desktop feature added in the macOS Mojave, and it is desktop stacks. With the help of this new feature, you can easily locate your missing files on Mac. Before you learn how to locate files on Mac using macOS Mojave stacks, you need to first understand what exactly the stacks feature is?
What is Stacks?
Well, they are virtual folders that can help you to manage and corral your files on Mac. You might don't know that they have been included in macOS Dock for many years, but they are now quite helpful for users who are looking for ways to locate missing or lost desktop files.
The main concept here is 'virtual folders'. They are not actual directories in the file system of your Mac. All of your Mac files remain in their original locations. However, macOS Mojave stacks collect all of these files and show them to you under one expanding folder.
Thus, if you have updated your Mac to Mojave, and files present on your desktop seem to disappear, then you don't have to worry. They are probably hiding behind this new stacks feature. Here, we are going to show how you can use desktop stacks in macOS Mojave.
Turn on desktop stacks in Mojave:
- Go to your Mac desktop, here you need to select the 'View' tab from the menu bar located at top of the screen.
- Next, you need to choose the 'Use Stacks' option. Or you can right-click on the desktop to get this option to enable it.
Find missing files using stacks:
Once you have enabled desktop stacks new features, you can easily access the data of each stack and all you have to do is to click on its icon. Files it contains will be shown below and plus, other desktop files will be moved to the left for a temporary basis to make the room as required. If you click the stack once more, then it will get close, and also, it will return all icons to their original locations.
Bonus Tip: How to Delete Files on Mac Desktop Safely
If you have a lot of folders and files on your Mac, then you might want to delete some files in order tofree up storage space on your system.
Here is the simple guide on how to delete files on Mac desktop:
- To start with, locate files you want to delete on your Mac.
- Select the files you want to get rid of them and drag them into the trash can located at the bottom of the screen. Or you can simply right-click on the selected files, and choose 'Move to Trash' option from the list menu.
If there are some files you've deleted accidentally, then simply use 'Command + Z' right away to undo the previous action. You also need to delete these files from the Trash folder if you want to delete them permanently from your Mac.
There is no doubt that deleting or getting rid of unwanted and useless files on Mac is quite easy and straightforward. But, sometimes you end up deleting some important files while you are trying to clean your Mac system. Luckily, there are some tips you can follow to keep your data protected on Mac. Let's give a look at all these tips and tricks:
- Back up your important files: The first and foremost tip to protect your data on Mac is to backup your important files. You may never know when you encounter a data loss situation on your Mac. If you've already back up your files, then you can easily recover them with ease in case if your files get lost or deleted somehow.
- Lock your Mac: When you have to step away from your Mac, don't forget to lock your Mac to avoid unauthorized access to your important data.
- Keep passwords strong: While you are setting a password on your Mac, try to set a strong password that is hard to guess by someone else.
With the help of the above-mentioned tips, you can easily protect your data and Mac too.
Conclusion
Hopefully, this guide helps Mac users who have reported that all my files are gone on Mac. There are good common measures to locate disappeared files on Mac. If you are unable to find your desired files even after using common methods, then Recoverit is here to help you. This data recovery tool for Mac can locate and recover lost, missing, or disappearing files within a few minutes.
What's Wrong with Mac
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We’ve all experienced that horrible stomach-churning pang of dread when we delete a file that we didn’t mean to delete. Or when we realise that the file we trashed last week is the one we need for an important piece of work that’s due to be submitted tomorrow. The bad news is that there’s no Mac undelete feature. The good news is that, most of the time, and depending on what steps you’ve taken beforehand, it’s relatively easy to recover deleted files on Mac.
Get Disk Drill on Setapp, a Mac tool that brings every deleted file back — instantly. Whatever the reason of data loss, you’ll rescue it all in few minutes.
Download Disk Drill FreeCheck if the file has really been deleted
The first step is to check if the file is gone. If you dragged it to the Trash but haven’t emptied it recently, it should still be there. Click on the Trash icon in the Dock and inspect the Finder window that opens. If you see the file, drag it out of the Trash and onto the Desktop. If the file isn’t there, things get more complicated, but there’s still hope.
How to recover deleted files on a Mac with Time Machine
This is the part where we remind you that you should have a regular incremental backup plan in place. Preferably, it should incorporate two separate backups to two different destinations, in different physical locations.
If you use a tool that makes a bootable clone, such as Carbon Copy Cloner or SuperDuper, and regularly update the clone, all you have to do to recover a file is mount the clone and copy the file back to your Mac. If you take away nothing else from this article, please understand the importance of backing up your Mac on a regular basis. Your future self will thank you for it.
The simplest way to backup files on a Mac is to use Apple’s Time Machine, which is installed as part of macOS. You set it up once and forget it. Assuming you use Time Machine, it’s very easy to recover individual files. Here’s how:
1. Go to the Time Machine menu in the Mac’s menu bar and choose Enter Time Machine.
2. Swipe upwards with two fingers on your Mac’s trackpad or press the up arrow next to the Finder window that appears in order to navigate to a time before you deleted the file.
3. Once you’ve reached a backup from a time before you trashed the file, click on the Finder window and navigate the Finder in the normal way until you find the file you want to recover.
4. Press the spacebar to preview the file, and if it’s the one you want, click Restore. The file will now be restored to your current Finder and you’ll be able to open and edit it.
How to recover deleted photos on Mac
When you delete a photo in the Photos app, it doesn’t get rid of it straight away. Instead, it outs in an album called Recently Deleted and keeps it there for 30 days. Then it’s removed permanently. So, if the photo you want to recover was deleted less than 30 days ago, all you have to do is go to Recently Deleted, under Library in Photos’ sidebar, click on the photo you’re looking for and press Recover. It will then be moved back to your main Library.
How to recover music files in iTunes
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If you delete a track from iTunes, it asks you if you want to move the file to the Trash. If you said no, all you have to do to recover the file is go to the Finder and navigate to your iTunes music folder (usually in Music>iTunes>iTunes Media), find the file and drag it onto the iTunes icon in the Dock.
If you said yes, and the file is still in the Trash, do the following.
1. Launch iTunes and choose Preferences from the iTunes menu.
2. Click the Advanced tab.
3. Makes sure there’s a checkmark in the box labelled 'Copy files to iTunes Media folder when adding to library’.
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4. Close Preferences.
5. Drag the file from the Trash onto the Desktop.
6. Drag it onto iTunes’ icon in the Dock.
7. When it’s imported, drag the file from the Desktop back to the Trash (a copy will have been added to your iTunes folder).
If you’ve emptied the Trash since you deleted the file from iTunes, you can use Time Machine to find it in the earlier version of your iTunes folder and recover it from there.
File recovery on Mac: How restore older versions of a document
Built in apps on macOS, such as Text Edit and Preview, as well as the iWork apps and many third party applications use a feature of the operating system known as versioning. That means that when you open a file and edit it, macOS retains copies of previous versions of the file so you can revert back to them if you need to.
Here’s how to use it:
1. Open the file.
2. Click on the File menu and choose Revert to then Browse all versions.
3. You’ll see that the screen changes and looks a bit like Time Machine.
4. To find the version you want to revert to, click on the tick marks on the right of the screen or click on the title bars of the documents on the right of the screen, or click the up arrow to the right of the documents.
5. You’ll see the date of each version displayed below its preview. If the document preview doesn’t display automatically, click Load Version to download it from iCloud.
6. When you find the version you want to revert to, click Restore or to open it as a new document, hold down the Option key and select Restore a Copy.
If you open a document, make changes to it, then decide you don’t want to save them, go to the File menu and select Revert To, then Last Opened.
Data recovery on Mac when you don’t use Time Machine
If you don’t use Time Machine, all is not lost (though we’d suggest you start using it — it’s the easiest way to recover files you accidentally delete).
There are several options when it comes to data recovery software for Mac. One of the best is Disk Drill, which scans your Mac for deleted files, allows you to specify the kind of file you’re looking for — text document, audio, file or video, for example, and lists everything it finds. You can then preview files to check if they’re what you’re looking for and recover them if they are.
The key point when using any data recovery tool is to stop using your Mac as soon as you realise you need to recover a file. When you empty the Trash, files in it aren’t deleted immediately. Instead, the reference to them in the file index is removed and the space they occupy made available for use. If you stop using your Mac immediately, the file won’t be over-written and data recovery software will have a good chance of recovering it intact. The longer you use your Mac, the more chance there is of it being over-written completely.
How to delete files safely
If you want to delete files easily and never worry about removing the wrong ones, use a great tool CleanMyMac X. Its Smart Scan relies on just one button to scan your Mac and then remove all the junk it finds. All the files are 100% safe-to-delete as CleanMyMac always refers to the Safety Database in order to correctly select and remove the junk. Moreover, you can always view the files before removing them and decide whether you really want to get rid of them. CleanMyMac is incredibly easy to use, so give it a try. It's available for a free download here.
Mac data recovery: the last resort
If none of the above solutions work, and if the deleted files are very important, the last resort is to take your Mac to a specialist data recovery company. These services use specialist software to interrogate your Mac’s drive and rebuild lost files. However, it’s a very time consuming and expensive process and a step you should only consider if the files you need are more important than the cost of recovering them or you really can’t live without them. If you do decide to use such a service, research the companies carefully and, if possible get word of mouth recommendations from people you trust. And, as with using data recovery software, stop using your Mac immediately.
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To conclude, putting a file in the Trash doesn’t delete it. And even emptying the Trash doesn’t get rid of it completely. There’s still the possibility of recovering it. However, by far the best way of making sure you don’t irreversibly delete a file you need is to make regular backups of your Mac. If you do that using the built in Time Machine, recovering a file or folder you’ve trashed is very easy indeed.
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